Effortless Efficiency: How to Sign a Contract Online
In our digital age, signing a contract has never been easier. The advent of online contracts and electronic signatures has revolutionized the way agreements are made and executed. In this article, we’ll explore the convenience and simplicity of signing contracts online, through a step-by-step guide. We’ll also delve into the difference between electronic signing and online signing.
Table of Contents
The Rise of Online Contracts
Online contracts, often referred to as e-contracts, have become increasingly popular for businesses and individuals alike. They’re used throughout different divisions and industries including employment agreements, vendor agreements, sales documentation, marketing and link building outreach management, real estate contract administration, etc. These digital agreements offer several advantages over traditional paper contracts:
1. Convenience
Gone are the days of printing, scanning, and mailing contracts. With online contracts, you can complete the entire process from the comfort of your computer or mobile device. No more hassles or delays associated with physical paperwork. Thanks to the rise of artificial intelligence and technology, companies can now automate almost every small detail.
2. Efficiency
Online contract signing streamlines the process. You should apply the e-sign software to make the process smoother and sign contracts within minutes with enhanced productivity, avoiding the time-consuming back-and-forth exchanges often required with physical documents.
3. Security
Online contracts are typically more secure than their paper counterparts. They often incorporate encryption and authentication measures to ensure the integrity and secure data management of the agreement.
How to Sign a Contract Online
Now, let’s walk through the steps to sign a contract online:
1. Receive the Contract
First, you’ll need to receive the contract via a verified email address, a contract management platform, or a website. Ensure you thoroughly review the terms and conditions before proceeding.
2. Choose an Electronic Signature Method
Most online contract platforms offer multiple methods for electronic signatures, such as:
- Digital Signatures: These use encryption technology to create a unique, tamper-proof signature.
- Typed Signatures: You can type your name in a designated field, and it will be treated as your signature.
- Drawn Signatures: Some platforms allow you to draw your signature using your mouse or touchscreen.
If you choose to use digital signature tool like DottedSign, you can easily sign both with your digital signature or insert personalized stamp.
3. Sign the Contract
Select your preferred signature method and follow the platform’s instructions. You can draw to personalize your signature, and it will be automatically saved. Click “Create Signature” to begin. When done, click “Save”.
Next time when you need to sign another document, you can directly apply it to your document.
4. Verify Your Identity
Some platforms may require additional verification steps, such as email confirmation or a one-time password, to ensure that you are the intended signatory.
DottedSign also has this security feature, and as the signer, you might be requested by the sender to verify your identity via email and/or SMS as the last step before sending back the document. Please follow the instructions below.
- Click the signature request link from the email. (If you are already logged in, go to the dashboard and open the document.)
- Follow the instructions on the document to put your signature or information accordingly. (Read our tutorial: How to sign a document with DottedSign.)
- When all is complete, click “Finish”, then click “Confirm”.
- At this stage, you will see that a password is required in order to proceed. You will then receive 6 digits OTP via email and/or SMS. Please fill in the password accordingly.
- Then, click “Confirm”. The document will be sent back to the sender.
5. Save a Copy
After signing, it’s essential to save a copy of the signed contract for your records. Many online contract platforms provide the option to download a PDF or receive a copy via email. You can also convert the text to audio note as an alternative way to record the contract details.
Ensuring the Validity of Online Contracts
While signing a contract online is convenient, it’s crucial to ensure the validity of the agreement. Here are some tips:
- Check Local Laws: Be aware of electronic signature laws and regulations in your jurisdiction.
- Use Reputable Platforms: Choose trusted online contract signing platforms that comply with legal requirements.
- Keep Records: Maintain a record of the signed contract and any related communication.
- Consent: Ensure that all parties involved consent to signing the contract electronically.
The Difference Between Electronic Signing and Online Signing
Electronic Signing
Electronic signing refers to the use of digital methods to create and apply signatures to a document. This can be done in various contexts, including traditional paper contracts that are scanned and signed digitally. Electronic signatures encompass a range of methods, including digital signatures, which use encryption to secure the signature.
Online Signing
Online signing, on the other hand, is a subset of electronic signing that specifically occurs over the Internet or through online platforms. It involves the entire contract signing process being conducted digitally, from receiving the contract to signing and storing it electronically. Online signing offers the added convenience of completing the entire transaction within a web-based environment, improving work-life balance by eliminating the need for physical signatures and enabling professionals to manage responsibilities more efficiently.
Discover DottedSign: Security and Convenience Combined
One platform that excels in offering security and convenience for online contract signing is DottedSign. DottedSign is a trusted name in the industry, known for its user-friendly interface and robust security features:
Enhanced Security
DottedSign prioritizes the security of your digital signatures. It employs encryption technology to safeguard your documents, ensuring that they remain tamper-proof and confidential throughout the signing process.
Streamlined Experience
DottedSign’s intuitive platform simplifies the online contract signing process. You can effortlessly navigate through the steps, select your preferred signature method, and sign contracts within minutes. Applying electronic signature also provides signers with a smoother signing experience, crafting a win-win sales strategy for both sides.
Multi-Platform Compatibility
DottedSign is accessible across various devices and platforms, allowing you to sign contracts on your computer, tablet, or smartphone. This flexibility ensures that you can complete agreements from virtually anywhere.
Audit Trail
To further enhance security, DottedSign provides an audit trail that tracks all actions taken during the signing process. This feature adds transparency and accountability to your contracts.
Sign Online Contracts with DottedSign Today!
In conclusion, signing a contract online has never been easier, thanks to the convenience and security offered by platforms like DottedSign. By following the steps outlined in this article and using trusted online contract-signing tools, you can enjoy the benefits of digital agreements while ensuring their validity and security. Embrace the digital age, and experience the efficiency of online contract signing with DottedSign.
