Paynamics: Streamlining Workflows and Ensuring Process Security with DottedSign

Electronic signatures (eSignatures) are just one part of a greater push toward digital transformation that has started shaking up traditional business models. It can be confusing knowing how to navigate documentation for your business, particularly when signatures are involved.

However, DottedSign shines as the ultimate eSignature solution on the market, combining comprehensive features with user-friendly design. It effortlessly streamlines the process of signing, assigning, and managing documents online, becoming a catalyst for business growth. Simplifying complexities, DottedSign caters to companies of all sizes, presenting a refreshingly straightforward solution.

We are pleased to have the opportunity to interview Gracey Reyes (Gracey), Paynamics’ marketing manager, about their experience adopting DottedSign’s eSignature solution. Paynamics is a payment gateway and merchant service provider based in the Philippines. The company has processed more than 5 million transactions, providing a secure and efficient way for businesses to make their payment processes easier.

Summary

Read on to find out more about Paynamics and how DottedSign has helped streamline their business workflows.

Introducing Paynamics: Secure Payment Gateway and Merchant Services 

Could you introduce Paynamics?

Gracey: Founded in 2010, Paynamics has become one of the leading payment gateways in the Philippines, processing millions of transactions each year. We offer a wide range of payment options, including credit and debit cards, bank transfers, and e-wallets, to make it convenient for customers to pay for their purchases in stores where credit card payments are accepted.

Paynamics prides itself on its state-of-the-art security systems, designed to protect both merchants and customers from fraud and other types of cyber attacks. We are PCI DSS compliant, which means it meets the strict security standards set by the Payment Card Industry Security Standards Council.

Overall, Paynamics is a reliable and secure payment gateway that offers businesses a convenient and efficient way to process transactions online. With its advanced security features, a wide range of payment options, and comprehensive merchant services, Paynamics is a trusted partner for businesses of all sizes.

Paynamics’ E-Transformation

Have you ever heard of or used any eSignature services before?

Gracey: Yes. Currently, we are using it in our documents, especially since we are working in the hybrid set-up. 

Originally, we were not planning to switch to eSignature services. We were focused on innovating our business in other ways and took physical signatures for granted. However, after the COVID-19 pandemic that left many businesses, ours included, in a remote or hybrid working format, we realized that we needed an alternative to the physical “wet” signatures we had always relied on. It became more of a hassle to send documents back and forth between business partners, and we felt that change needed to happen. That’s how we found DottedSign; it’s been a much more efficient way to manage our contract signing workflow.

Learn more on the importance and transition from wet signature to eSignature.

What was the document signing process between you and your clients before using DottedSign? What difficulties or challenges have you encountered? 

Gracey: Before DottedSign, we were sending documents manually through email, with no verification and trial. As our business continues to expand, managing signing tasks and tracking their progress has taken time away from more valuable tasks. Therefore, we made the decision to seek out a more streamlined and effective solution to oversee our contracts and vital documents.

Who do you usually send and collect signatures from? What is the scale like?  

Gracey: Paynamics has connected with over 50+ local banks in the Philippines. Therefore, on a daily basis, we are swimming in paperwork and documents from all kinds of stakeholders, particularly, merchants, partners and internal groups.

DottedSign’s Transformative Workflow

How does DottedSign benefit your process? 

Gracey: DottedSign easily enables the user to verify that a particular document was signed by the intended recipient. There is an enhanced layer of document confidentiality; the audit trail also provides easy monitoring for the signature requestor.

What are your most-used or favorite features in DottedSign? 

We especially like the ease of the “Get Signatures” workflow. DottedSign’s user interface is pretty intuitive; we can get signatures from our merchants and partners easily. In addition, there is also a “Bulk Send” feature that makes it easy to engage many stakeholders in one document, it helps us save a lot of time and focus on more critical tasks. 

As previously mentioned, the Audit Trail feature is incredibly useful when it comes to important documents. We can download a digital audit trail to have the final proof of the document for evidence, to see exactly who signed, at what time, and if any other changes were made. 

Last but not least, as a payment service provider, security is always the most important aspect we prioritize. We can rest assured that the documents come with DottedSign’s digital certificates issued by an AATL-supported CA. It is very easy to use additional security measures at various stages in the signing process, including the encrypted process, member identity verification, and one-time password (OTP). DottedSign helps us sign documents in a safe and secure way anywhere!

What are your main reasons for choosing DottedSign?

Gracey: DottedSign helps us rest assured that we are compliant with data privacy regulations since it can verify that it was signed by the right person. We value document confidentiality, which DottedSign provides, along with an audit trail for easy monitoring

Powering Your Digital Transformation and Data Security 

Paynamics is one of many organizations that DottedSign has helped transform and propel into a digitized age. Most importantly, DottedSign ensures that every signature obtained is in full compliance with industry standards like GDPR, ISO 27001, etc., so businesses like Paynamics can sign with peace of mind anywhere, anytime! 

Reach out to DottedSign today to find out how it can streamline your business and safeguard your processes.