Secure a Digital Signature Solution to Support Your Growing Business
With an eSignature solution, your business can simplify the process of signing documents online in a secure and legally-binding way. Fit for individuals and teams of all sizes, this facilitated process can lift the burden off of your business — while all-inclusive software picks up the load.
What is a Certified Digital Signature?
How Digital Signatures Work
A digital signature is a specific type of electronic signature — also commonly referred to as an eSignature — that’s reinforced through a digital certificate. This helps ensure compliance with regulations across businesses and industries. In addition to meeting critical legal standards, it also guarantees the contents of a document haven’t been altered throughout the signing process.
Like a snowflake, each digital signature is unique to the signer. To ensure the authenticity of an electronic document can be verified, signature solution providers follow a public key infrastructure (PKI). A PKI leverages a mathematical algorithm to generate two long numbers, called keys: a public key and a private key.Within this process, a signer will use their private key to create a signature, which is securely kept by them. The algorithm used by the provider will then create data matching the signed document and encrypt the data — this resulting codified data is your digital signature. Protocols for authentication add an extra layer of security by invalidating a signature if changes to a signed document are made after the fact.
The Value of Secure Digital Signatures for Growing Businesses
As breakthroughs in technology continue to be made and companies progressively move their business online, digital signing is growing at an expedited pace. Because of this, powerful digital signature technology has become increasingly important to ensure end-to-end message integrity and identity verification.
More than boosting security and compliance, digital signatures ultimately give you more control over your documents. Unlike a traditionally signed document with a handwritten signature, digital PDFs are much easier to keep track of. This electronic record helps you monitor a digital document throughout its signing journey.
Every business will have unique document signing and certificate needs. But, with solutions for businesses across industries — including sales, accounting, healthcare, hospitality and human resources — DottedSign’s got you covered.
Premium Security and Compliance
In the age of technology, the value of security, authenticity and assurance can’t be understated. With digital signature solutions, you can make the most out of every electronic transaction. An all-in-one digital signature solution from DottedSign guarantees the same security and legality as a physical signature through:
An Encrypted Process
The signing process is encrypted by TLS/SSL, AES-256 and RSA-2048. DottedSign provides further protection by leveraging single sign-on (SSO).
Advanced Security
Digital certificates issued by the Adobe Approved Trust List (AATL) authorize certificate authority (CA) to safeguard signers' identity authentication and signature validation. To further protect your account from unauthorized usage, we use password verification and access lock.
An Audit Trail
eSignature solutions provide an electronic record of all signers’ actions to a PDF document. This guarantees non-repudiation and legal evidence, including the name, email address, date, time stamp, IP address and device used.Ready to Experience a Secure Electronic Signing Process?
The Benefits of a Comprehensive eSignature Solution
A cutting-edge signature solution can offer your business valuable benefits while promoting an improved process.
Optimize Your Business Flow
The eSignature solution from DottedSign significantly simplifies the time and effort it takes to create a signing task on anything from contracts and proposals to quotations. After a signature field has been assigned, you and your teams can effortlessly follow up on pending tasks and monitor task status — all while ensuring the signatures captured are legally binding.
Customize as Needed
Comprehensive eSignature solutions like DottedSign can give you greater flexibility, helping you meet unique business needs as they come. Take control of granting and limiting access while leveraging the capacity of adding team members, sharing resources, sending requests to multiple groups in bulk and more. As an added bonus, you can set up your organization’s profile and customize the branding to strengthen relationships.
Work Across Devices
Rest assured that you and your teams can take advantage of our eSignature solution across devices — anytime, anywhere. Sign up from any platform and sign documents online via smartphones, tablets and desktops with ease.
Capitalize on Reliability
Because electronic signatures go through several steps to ensure security and compliance, backed by an assurance from a certificate authority, they are a reliable method for signing an important document or completing an electronic transaction. High-quality solutions give all cooperating parties certainty about the integrity of the document.
Enjoy a Quick and Cost-Effective Process
It takes the same amount of time to fill out a signature field, whether you’re using a digital signature or a physical signature. But, with electronic signature software, your business can save valuable time:
- Filling out complex information (such as tax numbers, addresses, phone numbers, etc.).
- Instantly importing signatures or information from an eSignature account profile.
- Handling and managing documents.
Improve Sustainability
As businesses work toward more sustainable initiatives, implementing solutions to sign documents online and support electronic transactions can considerably reduce your business’s dependence on:
- Ink.
- Paper.
- Printing.
- Scanning.
- Shipping and delivery.
- Travel expenses.
Try DottedSign and Save Time Signing Business Documents Online
With an easy-to-adopt and comprehensive eSignature solution at your disposal, your business can facilitate the process of signing, assigning and managing documents online.
Simplify Your Signing Process Without Compromising Security and Reliability
DottedSign guarantees the highest level of credibility and assurance, while considerably simplifying the digital signing process. Your business can expertly request signatures from clients, allowing you to create and assign tasks in practically no time at all — while DottedSign automates and takes care of the rest. Conversely, you and your teams can efficiently sign and send documents when you’re on the other end of the electronic transaction. Simply fill out the signature field and hit send!
What Can You Expect From Our eSignature Solution?
Because DottedSign is designed as an accessible and fitting solution for a range of industries, your business can access and utilize:
Valuable Templates
Save time by taking advantage of signing fields that are ready to go as soon as you need them.
Customizable Branding
Build connections with clients by customizing your request emails with your business’s profile and brand logo.
Bulk Send Capabilities
When working with multiple recipients at one time, you can request signatures in bulk to cut down on repetitive work and setups.
Flexible Signing Options
Whether your industry is best suited for remote signing, signing on the go or front desk signing, our electronic signature solution can get the job done effectively.
Advanced Security
Keep documents and electronic transactions safe with high-level security measures, including one-time password (OTP) and digital certificates issued by an AATL-authorized CA.
Streamlined Administration
Consolidate and improve the management process with the ability to onboard your team and centralize tasks in one place.
Digital Signature FAQs
Are digital signatures and electronic signatures different?
While often used as synonyms, digital signatures and electronic signature solutions are not interchangeable. They both add authenticity and integrity to documents online, but do so in different ways. An electronic signature aims to guarantee that the terms within a document are treated as legally binding, whereas a digital signature is designed to seal and identify a document.
Read this article to learn the differences between digital signatures and electronic signatures.
What is a digital identity?
A digital identity (ID) provides assurance that you are who you say you are when signing documents online. This digital ID is endorsed by a digital certificate issued by a trusted third party, offering identity verification capabilities throughout the signing process.
What is a digital certificate?
A digital certificate, in terms of digital signatures, is an electronic file that’s tied to a cryptographic key pair and authenticates the identity of a signer. Learn more about how DottedSign secures your PDF documents with digital certificates.
How do I create an electronic signature?
After registering your free DottedSign account, the process is simple. For a step-by-step guide to creating an eSignature with your DottedSign account, click here.